Company Secretary

According to Hong Kong Company Ordinance, every Hong Kong company must have a company secretary that must be

• A Hong Kong resident; or
• A body corporate which has its registered office or a place of business in Hong Kong.

Responsibilities of the Company Secretary include:

• Submit annual return to Company Registry;
• Maintain Shareholder(s) and Director(s) record; and
• Report to the Companies Registry about the company’s transactions or activities, for example: change of equity, pledge of assets and so on.

*We charge separately on all other works that we have to do in the capacity of your company secretary. Please refer to job basis services for the charge on each kind of service.

*Duties of client engaged our services.

Company Secretarial Services List

Service(s) charging on job basis (AFTER Incorporation)

Unless stated separately, all of the following fees do not include government charges and disbursements.

For any enquiries, please contact Asia Pacific Business Center (Hong Kong) at 2803 6600, via fax 2803 6799 or via email.

If any inquiry, please call  2803 6666

Significant Controllers Registers

According to the new requirements – Significant Controllers Registers (“SCR”) <>, with effect from 1st March 2018, a Hong Kong incorporated company will need to maintain a
significant controllers register (“SCR”) which has to be accessible by law enforcement officers upon demand.

In addition, a “designated representative” has to be appointed to provide assistance relating to the Company’s SCR to a law enforcement officer.

Failure to comply with the SCR obligations or made false statement is a criminal offence. The Company and every responsible person of the Company are liable to a fine at level 4 (i.e. HK$25,000) and a daily fine of HK$700.
For more information, please refer to Company Registry. https://www.cr.gov.hk/en/scr/publications_index.htm

Certification & Legalization

1. Certified True Copies

Due to various factors, shareholders may requested to submit for Certified True Copy or Certification of some company registration document, ID document or trading document.

Sample – Certified True Copy by HKICPA

2.  Notarization by Hong Kong Notary Public

Common Notarial Tasks arranged by Asia Pacific Business are:

• Preparing and witnessing powers of attorney for commercial use; and
• Prepay commercial and business documents.

Please noted that all notary public are qualified solicitors and legal work as a solicitor is subject the regulations of The Law Society of Hong Kong. Legal advice are useful prior to any business decisions.

Sample – Notarization of a Hong Kong Company

3.  Apostille by Hong Kong High Court

To open a bank account in a foreign country, clients must order a set of documents with apostille. Apostille means the court will certify a true copy and deposit a red ribbon to attach all pages. Please noted that documents foe apostille in Hong Kong is based on Hague Convention requirement.

Sample – Apostille of a Hong Kong Company

4.  China Attestation (Commercial Documents) by China-appointed Attesting Officer

When it is required to provide documentary evidence to prove the authenticity and legality of some acts, matters and documents of legal significance occurring in or originating from Hong Kong to facilitate the business activities (e.g. WFOE) in Mainland China, China attestation service is to prepare and attest the documents, including commercial documents, attestation of company status and necessary power of attorneys for use in China.

 Sample – China Attestation

If any inquiry, please call  2803 6666

Trading Support

1. Introduction

To recognize the importance of Hong Kong as a import and export hub of the world, we aim to provide cost efficient, effective and reliable services.

In its simplest form, an exporter required an importer to prepay for goods shipped. The buyer wants to reduce risk by requesting the exporter to document that the goods have been shipped. The buyer’s bank assists by providing a Letter of Credit (L/C) to exporter (or the exporter’s bank) providing for payment upon presentation of certain documents, such as Certificate of Origin (CO), Bill of Lading and etc.

We have offices in Hong Kong, China and other cities, allowing customers to expand their business more effectively.

2. Services includes:

i. Shipping and Banking Documents Handling

Handles shipping documents, invoices, packing lists or signed banking forms (collection order etc.).

ii. Invoicing

Helps issuing and sending out invoices and documents to validate commercial substance of those arrangements.

iii. Logistics Document Handling

To avoid delay of goods delivery.

iv. Banking Document Handling

Use of credit facilities the mainstream of international trade, we can arrange for credit settlement and processing documents. We also recommend most appropriate credit terms.

3. Letter of Credit Service (e.g. HSBC Trade Account)

• Trade (“Bills”) account are required once client uses Letter of Credit (L/C), Document Credit (DC) and other trade related services;
• Attmends bankers will provide a trade account for your L/C transactions;
• One of the major advantages of HSBC trade account is email communication;
• Client can check content of L/C document by email;
• No need to collect physical document in person in Hong Kong;

4. Documents Requirement

• Make sure the China shipping company have agent or representative in Hong Kong;
• Original Bill of Lading (China) [Sample];
• Supplier commercial invoice [Sample] / Packing List;
• Client new commercial invoice [Sample] / Packing list.

If any inquiry, please call  2803 6666

Trademark Registration

A trademark is a sign that is used to identify the owner’s goods or services and to allow the public to distinguish them from the goods or services of other traders. The owner of a trademark may institute legal proceedings for trademark infringement to prevent unauthorized use of that trademark (For unregistered trademarks, owners have to rely on common law for protection).

If any inquiry, please call  2803 6666

ePayment Service

1. Introduction

A cost-effective and secure platform, providing customers with a secured credit card payment services to the merchant account. For example Paypal.com, AsiaPay.com and so on.

Establish a merchant account for general information.

Clients may apply for merchant account via their banks or payment gateway service companies.

2. Requirement

• Company Information

Registration documents showing Shareholder(s), Director(s) etc.

• Business Information

Prove the existence of actual business and history.

• Company Bank Account

A company bank account so that the money received can be transferred.

3. General Costs

• Setup Fee;
• Monthly Maintenance Fee;
• Transaction Fee;
• Money Withdrawal Fee (from merchant account to company bank account); and
• Exchange Currency.

If any inquiry, please call  2803 6666